It is the time of the year where we hold elections for our Board. The nominations period is opening up on June 18th, with our election happening at the end of June. If you are interested in joining the board or recommend a member for a position, please email us at firstname.lastname@example.org.
We wanted to reach out and see if anyone else will like to volunteer to donate their time and enthusiasm to the club. Some of the current board will be staying on, as we want to see the Austin Tennis Club thrive and grow. But, we also understand the value that new members bring to the club, as it is what keeps Austin Tennis Club invigorated with new ideas.
If you are interested in serving, please consider the following time commitments:
We meet monthly for 1.5 to 2 hours, on the first Wednesday of the month.
You will be asked to coordinate Tuesday, Friday, and Sunday night social tennis events on a rotating schedule.
Additionally, there will be tasks to complete during the month, opportunities to help the club grow, and some social events to help out with. Tasks to complete will vary by position as an example, the security’s responsibility is to stay on top of the action items and notify members of deadlines discussed and agreed upon
During the Heart of Texas (HOT) Tournament, the board will need to be able to provide additional support to make sure the event runs smoothly.
Below are the descriptions of our board positions. Please feel to reach out to us for any questions.
President: The President shall be Chief Executive Officer of the Association. He or she will preside at General Membership and Board meetings, call for Board meetings, preserve order, form committees and appoint committee chairmen as required, appoint members, call committee meetings, and see that the officers and committees perform their respective duties. The President shall also seek club sponsorship opportunities to accomplish the organization’s goals. Officers shall report to the President.
Vice President: The Vice President shall assist the President in the performance of his or her duties and shall exercise the powers of the President in his or her absence or in the case of the President’s death, removal, or resignation. The Vice President shall oversee the ladder committee and other working committees as designated by President and the Board.
Secretary: The Secretary shall record all minutes at general membership and Board meetings and disseminate to ATC members and board members information from minutes. The Secretary shall ensure procedures are followed at meetings, maintain and archive records of ATC business, document decisions made by the Board of Directors, notify appropriate members of scheduled meetings. The Secretary shall be responsible for maintaining the ATC contact list, with all organizations, individuals and other G&L tennis clubs and assist in the writing and mailing of ATC newsletters, or other correspondence, as required.
Treasurer: The Treasurer shall oversee, monitor, and report on the financial records, including receipts and disbursements, and financial condition of the Association. He or she will issue a statement on the financial status of the team on a semi-annual basis. He or she will reimburse members for general ATC expenses and capital expenditures, publish an annual financial report of the Association, and provide financial reports of the Association to the Board of Directors at least quarterly. The Treasurer will disperse ATC funds, only as approved by the ATC Executive Board. The treasurer shall keep correct and complete books and records of account for at least three years.
Communications Director: The Communications Director shall be responsible for maintaining all of ATC’s e-communications, like the groups. Yahoo! Bulletin board, clubs Yahoo! Accounts, Austin Gay Sports Recreation website page and the ATC website. The Communications Director shall work with the respective directors and chairs to ensure that the contents of the website are accurate and current. Specifically, he or she shall work with the rest of the Board officers to ensure the information reflected on the website is current and accurate.
Membership Director: The Membership Director will be responsible for maintaining an accurate membership roster. He or she will bill members for annual dues and tournament supplemental fees, and issue receipts for payment. He or she will also develop programs to maintain and/or expand membership levels as requested by the Board. Finally, the Membership Director will be responsible for welcoming new members to the Association.
Social Director: The Social Director shall be in charge of initiating, planning, and carrying out all social functions and activities.
Competitive Tennis Director: The Competitive Tennis Director shall be in charge of organizing the Team Tennis and Club Championship competitions, as well as coordinating with the Texas Cup captain(s) for putting together the team and the logistics of the tournament when it is the Club’s turn to host.